Duties Of a Wedding Coordinator

A wedding is a very important day in people’s lives. If you are planning to have a big wedding, then you need to plan it well. A wedding coordinator can help to make your day special without any hassle. Here are the main duties of a wedding coordinator.

Initial Consultation

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Wedding coordinators set up an initial consultation session.

Here the wedding couple and others discuss their preferences and needs. Wedding packages are discussed to figure out what the client’s expectations are.

Create a Budget

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Budget is an important part of wedding planning. The wedding coordinator sits with the client to decide on the budget. The budget must be categorized so that the client knows how much money to allocate for a venue, catering, and other things.

The wedding coordinator must ensure that everything stays within the budget. The budget should be flexible as unexpected costs may come up.

Choosing Venue and Vendors

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The first thing the wedding coordinator must do is to choose a venue for the big day. He or she should compare different venues to ensure that it fits a budget and the number of guests. Some venues have catering options.

You can also order catering from outside. So, these decisions must be taken. The wedding coordinator must take the couple to the venue for inspection before booking it.

Pre-Wedding Tasks

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The wedding coordinator must check all the vendor contacts a few weeks before the wedding to ensure that everything is going on as planned. The wedding coordinator must create a timeline for all the tasks.

The wedding coordinator should ensure that the DJ or band has confirmed the schedule, the photographer is prepared, and other things. The wedding coordinator ensures that everyone attends the wedding rehearsal before the wedding date.

Wedding Day Tasks

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The wedding coordinator must arrive early on the day of the wedding to ensure that everything is set up perfectly. He or she is responsible for informing the bride, groom, DJ, photographers, and others when various events are going to happen.

For example, they inform everyone about the timing of taking vows, cutting cakes, and other things. The wedding coordinator also makes sure that the guests are comfortable and having a good time.

A wedding coordinator needs to write the plan in writing. He or she will be accountable for the whole ceremony. Contact this site for more details on finding the perfect coordinator for your wedding.